Managing who is on-site and ensuring they’ve been properly inducted is a key part of maintaining a safe and compliant workplace.  

We’ve introduced a new Visitor & Contractor Induction feature in ProcessWorxShield to make this process simpler, more consistent, and easier to manage.

 

Where Inductions Often Fall Short

Visitors and contractors are often on-site for short periods, which means inductions can be rushed, inconsistent, or missed altogether.

Without a clear process, this creates gaps in:

• Safety compliance.
• Record keeping.
• Visibility of who is on-site.

 

How It Works

Our Visitor & Contractor Induction system allows you to manage inductions through a simple digital process.

Visitors and contractors:

• Complete an induction form via a QR code or link.
• Enter their details and select the site they are visiting.
• Review and agree to your induction requirements.
• Sign and submit the form.

Once submitted:

• The induction is automatically recorded.
• A confirmation email is sent to the visitor.
• A sign-out link is included to record when they leave site.

 

Multi-Site Setup

For businesses operating across multiple locations, each site can be configured with:

• Site contact details.
• Emergency management information.
• Site-specific documents.

When a visitor selects a site, this information is automatically applied to their induction, reducing errors and ensuring consistency across all locations.

 

What You Can See

All inductions are stored in the Visitor & Contractor Induction register within Shield.

From here, you can:

• View all visitor and contractor records.
• Confirm who is currently on-site.
• Check sign-in and sign-out activity.
• Maintain a clear, auditable record of site attendance.

 

Why It Works

This feature is designed to ensure:

• Consistent inductions across all sites.
• Reduce paperwork.
• Give you clear visibility of site activity.
• Provide you with accurate records when you need them.

 

Getting Started

You can set up Visitor & Contractor Induction in:

Settings > Registers > Visitor Induction

Once configured, your visitors complete one form and the system takes care of the rest.

 

Need Help Setting It Up?

If you’d like support setting up Visitor & Contractor Induction, our team can help.

Contact us on (08) 9316 9896 or email shield@processworx.com.au.

 

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